25th Anniversary Med Spa Week · September 2026
How Honolulu Med Spa turned a one-day sale into their best month of the year
For their 25th anniversary, the team stretched their yearly sale into a full week and built it around Prospyr quotes. September sales came in 45% higher than last year.
FreeGet the step-by-step playbook (PDF) →
Caring for patients on Oahu
for 25 years
+45%
September sales vs. last year
- September sales vs. September 2025
- +45%
- September sales vs. September 2025
- purchases vs. last year’s event
- +36%
- purchases vs. last year’s event
- their average month in 2026
- ~3x
- their average month in 2026
- new patients bought at the closing party
- 10 of 11
- new patients bought at the closing party
- Practice
- Honolulu Med Spa
- Location
- Honolulu, Oahu
- Caring for patients
- 25 years
- Services
- Face, skin, body, wellness
About the practice
Honolulu Med Spa has cared for patients on Oahu for 25 years. Every September they hold a patient appreciation event, and it’s become their biggest sale of the year.
The challenge
A whole year’s sale, packed into one Saturday
For years, the event was one Saturday: consults in the morning, then treatment demos and an open house in the afternoon. It worked, but it was tight. Patients had to decide on the spot, travel was hard to fit in, and the team was split between consults and checkout all day.
No way to send quotes
Their old system couldn’t send treatment quotes.
Online sales by hand
Shopify purchases were entered into patient accounts by hand, and missing ones tracked down when patients called.
The old event day
One SaturdayPatients decided on the spot, and the same team ran consults and checkout all day.
The approach
One rushed Saturday became a full Med Spa Week
For their 25th anniversary, the team ran the event September 15–19 and built it around Prospyr quotes. Consults moved to the two weeks before, so the week itself was for patients ready to book.
Tap the toggle to compare.
September
Sept 1–14: a full-price quote after every consult
One Saturday: consults, demos, open house and checkout in one day
The playbook
Six moves that made the week work
Treatment quote · example
Leilani K.
Built by provider after consult
- Sofwave, full face$2,800
- Neurotoxin, 40 units$560
01 / 06
Quotes first, sales later
Starting September 1, providers built a full-price quote for every consult and let patients know a discounted anniversary quote was on the way.
UsedTreatment quotesProspyr · Honolulu Med SpaFull priceTreatment quote · example
Leilani K.
Built by provider after consult
- Sofwave, full face$2,800
- Neurotoxin, 40 units$560
Total$3,360Sent after consult · anniversary quote coming Sept 1502 / 06
Anniversary pricing in one push
Patient care coordinators rebuilt each quote at anniversary pricing (20% off or more) and sent them all the first morning of Med Spa Week. Patients had already seen the full value, and they had about a week and a half to decide.
UsedTreatment quotesProspyr · Honolulu Med SpaAnniversary pricing · 20% offTreatment quote · example
Leilani K.
Rebuilt by patient care coordinator
- Sofwave, full face$2,800$2,240
- Neurotoxin, 40 units$560$448
Total$2,688Re-sent Sept 15, first morning of Med Spa Week03 / 06
A week for treatments only
Consults happened before the event, so Med Spa Week was for patients ready to book.
Prospyr · Honolulu Med SpaWed, Sept 16 · Med Spa Week
Treatments only
- 9:00SofwaveMalia T.Treatment
- 10:30NeurotoxinJordan P.Treatment
- 11:15FillerKainoa L.Treatment
- 1:00Laser facialAna R.Treatment
- 2:30SofwaveHana M.Treatment
04 / 06
Outreach that reached the right people
Their marketing lead used Prospyr’s AI patient lists to find patients interested in treatments they hadn’t tried yet, drawing on the practice’s yearly “wellness pathway” intake form. Text blasts handled reminders and quote follow-ups.
Prospyr · Honolulu Med SpaAI patient list
Interested in Sofwave on their wellness pathway, never had itMKJPALRTSNHWKCLBText blast
Your anniversary quote is ready. Med Spa Week runs Sept 15–19. Tap to view and book.
05 / 06
Education instead of demos
Providers filmed short videos about treatments like Sofwave and what patients could expect.
Prospyr · Honolulu Med SpaProvider video
Sofwave: what to expect
06 / 06
Every sale in one place
The team moved all their sale links from Shopify to the Prospyr storefront. Purchases went straight to patient accounts and wallets, with no manual entry.
Prospyr · Honolulu Med SpaStorefront · Med Spa Week
Sofwave package
Glow facial series
Added to patient walletPurchase saved to their account. Nothing to enter by hand.
What they used
The Prospyr features behind the results
- 01Treatment quotesThe same quote, sent twice: once at full price after the consult to show full value, once at anniversary pricing to close.See the feature
- 02AI patient lists & text blastsLists of patients interested in treatments they hadn’t tried, plus text blasts for reminders and quote follow-ups.See the feature
- 03Digital intakeTheir yearly “wellness pathway” intake form feeds the AI patient lists.See the feature
- 04StorefrontEvery sale link moved off Shopify and into Prospyr.See the feature
- 05Patient walletPurchases landed in patient accounts and wallets, with no manual entry.See the feature
- 06PackagesNew patients at the closing party bought full treatment packages.See the feature
The results
Same event, same month, 45% more sales
The event month vs. last year
Indexed to September 2025 (2025 = 100), one shared scale
Sales
2025
Sales
2026
Purchases
2025
Purchases
2026
Their best month of 2026
Relative to their average month this year
Average month
June
Next-best month
September
- 138% above Junetheir next-best month of 2026
- Nothing to reconcileevery event sale ran through ProspyrPatient wallets →
Results compare September 2026 with September 2025, as reported by Honolulu Med Spa.
The closing party
~200
RSVPs for the closing celebration
10 of 11 new patients who joined at the party made a purchase, several of them full treatment packages.
What made the difference
“We had never worked with quotes before in our old system, and we really leaned on that this year. I think it was a game changer for us.”
Kate’s two tips
For practices planning their own event
“Just long enough, but also just short enough.”
Open the sale too early and patients wait it out. Their window of about a week and a half brought people in without letting them stall.
Cut the invite to a few points, and RSVPs climbed fast.
When the team trimmed their party invite down to the basics, more people said yes.
Free playbook
Learn how to do this for your practice
The Quote-Led Event Playbook. How Honolulu Med Spa turned a one-day sale into their best month of the year, and how to run the same play at your practice.
- 6-week event calendar
- Offer and margin worksheet
- Consult and re-send scripts
- Text and invite templates
- Four patient list recipes
- Event-week runbook and scorecard
Planning a holiday or New Year promo?
Their approach works for any event. We’ll show you how to set up quotes, lists and your storefront for yours.
Run the same play
- 1. Send a full-price treatment quote after every consult.
- 2. Build a list of the right patients with AI patient lists, fed by your intake forms.
- 3. Re-send every quote at event pricing and follow up with text blasts.
- 4. Sell online through your storefront so purchases land in each patient’s wallet.
FAQ
Running a med spa sales event with quotes
How did Honolulu Med Spa grow event sales 45%?
They stretched their yearly one-day sale into a full Med Spa Week (September 15–19, 2026) and built it around Prospyr treatment quotes. From September 1, providers sent a full-price quote after every consult. On the first morning of the event, patient care coordinators re-sent every quote at anniversary pricing (20% off or more). AI patient lists and text blasts reached the right patients, and all online sales moved to the Prospyr storefront. September sales came in 45% higher than September 2025.
How can a med spa use treatment quotes for a sales event?
Send the same quote twice. First, a full-price quote right after the consult, so the patient sees the full value and knows event pricing is coming. Then, when the event opens, re-send it at event pricing with a short window to decide. Honolulu Med Spa gave patients about a week and a half.
How long should a med spa sale run?
Long enough for patients to plan, short enough that they act. Honolulu Med Spa’s practice manager found that opening a sale too early lets patients wait it out; their window of about a week and a half was “just long enough, but also just short enough.”
Which Prospyr features did Honolulu Med Spa use?
Treatment quotes, AI patient lists built on their yearly wellness pathway intake form, text blasts for reminders and quote follow-ups, and the Prospyr storefront, which put every online purchase straight into patient accounts and wallets with no manual entry.
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