Prospyr vs. Vagaro
Ready for the next stage of your practice.
Vagaro covers booking, payments, and med spa documentation. Prospyr brings the clinical visit, AI assistance, and patient follow-up together as your treatment menu grows.
Data migration · Onboarding and training included · Human support
Practices using Prospyr
37 features. One system.
Every Prospyr feature, grouped by the patient journey, against what Vagaro publishes.
Reviewed July 2026 – September 2026
One system, one patient record
From their published materials
Raise Awareness
Capture Interest
Serve Patients
Capture Payment
Optimize the Practice
Other workflows
- Yes
- Limited
- No
Limited means partial, add-on, or a higher tier. No means not offered, or not documented in Vagaro’s public materials as of the review date (July 2026 – September 2026). Hover a cell for the detail. Swipe sideways to see both columns.
About this comparison
Published by Prospyr. Vagaro product information reviewed July 2026 – September 2026; decision notes reviewed September 2026. Verdicts describe the workflows named in each row, rather than every capability of either platform. Software, usage, and partner fees vary.
Prospyr is built around aesthetic and wellness care. Vagaro also supports salons, spas, fitness businesses, and marketplace discovery, alongside its med spa tools.
Draft notes from live visits
Record a visit or upload audio, then review and finish the AI note draft.
See how it works →Keep lab orders and results together
Order panels and receive results alongside the rest of the patient’s care.
See how it works →Send patients for good-faith exams
Request an outside-provider exam from the patient chart through Qualiphy.
See how it works →Why one system
Drag the divider. Same work, one system.
Most practices run booking, charting, checkout, and marketing in separate tools and type the same patient into each one. In Prospyr the chart, the calendar, and the payment are the same piece of software, so a change in one place is a change everywhere.
37
features in one system
1
patient record from first call to follow-up
Drag the divider, or focus it and use the arrow keys
From several tools to one platform
“We've seen a 50% increase in revenue and a 40% increase in appointments booked since switching away from using several different point solutions to running our practice on Prospyr.”
Vagaro vs. Prospyr: your questions
Can Vagaro handle SOAP notes and prescriptions?
Yes. Vagaro offers SOAP notes, photo documentation, and US e-prescribing. Its updated SOAP workflow can link treatment products to inventory deduction at checkout. Prospyr also connects charting, prescriptions, and treatment inventory.
Why consider Prospyr when Vagaro already handles booking?
Consider Prospyr when you want labs, good-faith-exam routing, and AI note drafts connected to the same patient record as booking and follow-up. Evaluate the medical workflow you are adding, along with your existing scheduling and payment needs.
How does Vagaro pricing compare with Prospyr?
Vagaro pricing depends on bookable calendars and selected add-ons. Include deposits, forms, messaging, prescribing, and processing in your estimate. Prospyr scopes its quote to your practice and includes onboarding and training.
How do I migrate from Vagaro to Prospyr?
Prospyr handles migration and includes onboarding and training. We review your Vagaro export, agree which records and history can transfer, and validate the import with you before go-live. We identify exceptions before you commit.
Does Prospyr handle insurance billing?
Insurance billing is on Prospyr's roadmap but is not available today. Prospyr supports your aesthetic practice's clinical and business workflows now. If you bill payers, keep a separate claims solution in place and discuss your requirements with our team before switching.
See your practice in Prospyr.
Bring your treatment menu and a workflow you want to improve. We’ll show you the path from inquiry to follow-up.
Data migration · Team training · Human support