Aesthetic EMR
The aesthetic EMR that charts in the treatment room
Charting, consents, photos, prescriptions and labs on the same patient record your team books, charges and follows up from. Built for injectables, lasers, body and wellness programs, not adapted from a hospital system.
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What is the best EMR for a med spa?
It depends on how your practice is paid and run. For a self-pay aesthetic practice that wants charting, booking, payments and marketing on one patient record, Prospyr is built for that. Aesthetic Record and PatientNow are established clinical-first aesthetic EMRs, Zenoti suits multi-location and franchise groups, and practices where insurance billing is a large share of the work are better served by Nextech or ModMed.
| If your practice is | Look at | Known for |
|---|---|---|
| Self-pay aesthetic practice that wants the chart, booking, payments and marketing on one record | Prospyr | Charting, consents, photos, eRx and labs on the same patient record the team books, charges and follows up from. |
| Detailed aesthetic charting with published per-user pricing | Aesthetic Record | Detailed aesthetic documentation, treatment media, and published per-user plans with optional AI and marketing subscriptions. |
| Aesthetic or wellness practice that wants clinical photography and edition-based options | PatientNow | Aesthetic and wellness practice tools, clinical photography, and edition-specific prescribing, labs, and insurance options. |
| Opening a new med spa and wanting coaching and medical-director support | Moxie | Med spa software paired with business-building services, coaching, and medical-director support options. |
| Multi-location or franchise group with an enterprise rollout | Zenoti | Multi-location operations, enterprise reporting, and franchise workflows alongside a med spa clinical toolkit. |
| Appointment-led practice that wants booking and marketing first, with med spa charting options | Boulevard | Appointment-based booking, payments, and marketing, with med spa charting and prescribing options. |
| Practice where insurance billing is a large share of the work | Nextech or ModMed | Specialty medical and surgical workflows, with distinct CRM, clinical-media, and revenue-cycle products. Specialty-specific EMA documentation, AI scribing, coding, and revenue-cycle tools for medical practices. |
Competitor descriptions are drawn from each vendor’s public site; each comparison page shows when it was last verified. Our buyer’s guide compares 12 systems in more detail.
What does an aesthetic EMR need to hold?
The clinical record for an aesthetic visit: the note, the image, the consent, the product used and the prescription, on one patient.
Charting built for aesthetics
Mark injection sites and treatment areas directly on the image, start from smart note templates, and find any past note with full-text search.
Charting →Product used, recorded on the visit
Consumables are recorded per service during the appointment, and injectables are tracked to the unit and tied to the visit where they were used.
Inventory →Consent that stays with the chart
Build your own intake forms and consents. Patients complete and sign them before the visit, and the signed copy is stored on the chart.
Digital intake →Photos on the record, not a phone
Before-and-after photos sit side by side in a tagged, searchable archive, with consent tracked for every use.
Media Archive →Prescriptions, labs and video visits
E-prescribe to US pharmacies from the chart, order labs and receive results in the chart, and run video consults for weight-loss and wellness programs.
eRx →A first draft of the note
Live or uploaded visit audio becomes a structured chart draft. The provider reviews and signs; nothing is filed on its own.
AI note transcription →Programs tracked over time
Flowsheets track vitals and treatment values across visits, and order sets turn a standard protocol into one click.
Weight-loss clinics →Access and records you control
Custom roles decide who sees clinical and financial information, custom medical-history fields fit your intake, and charts export when you need them.
Platform →One record, not an EMR plus three other tools
Prospyr is an operating platform, purpose-built for aesthetics—booking, charting, payments, marketing, and follow-up run in one system, with the medical record and Prospyr AI working from the same live practice context.
Rebooking reads the chart
Treatment-specific reminders, like a tox touch-up around 90 days, go out automatically from what was charted.
Campaigns without an export
SMS and email campaigns are built from treatment history and appointment status already in the record.
Checkout knows the visit
Memberships, packages and stock update against the same patient and the same appointment the provider charted.
Moving your charts
We move your data ourselves — photos, charts, and history — and we do not leave until it is right.
Some things don't come over cleanly from every system. We tell you exactly what before you commit, not after you find out.
How switching works →When Prospyr isn’t the right fit
Practices where insurance billing is a large share of the work
Insurance billing is on Prospyr's roadmap but is not available today. Prospyr supports your aesthetic practice's clinical and business workflows now. If you bill payers, keep a separate claims solution in place and discuss your requirements with our team before switching.
Comparing aesthetic EMRs?
Our guide to the best EMRs for med spas and aesthetic practices compares the main options side by side, including where another system is the better fit. For a closer look at one, start here. Handling patient records? See our BAA guide.
Frequently asked questions
What is the best EMR for a med spa?
It depends on how your practice is paid and run. For a self-pay aesthetic practice that wants charting, booking, payments and marketing on one patient record, Prospyr is built for that. Aesthetic Record and PatientNow are established clinical-first aesthetic EMRs, Zenoti suits multi-location and franchise groups, and practices where insurance billing is a large share of the work are better served by Nextech or ModMed.
What is an aesthetic EMR?
An electronic medical record built around aesthetic treatments: injectables, lasers, body contouring, skin and wellness programs. Beyond the clinical note, it has to handle treatment photos, consent for each procedure, product used per visit, and the follow-up schedule those treatments need.
Is Prospyr an EMR or a CRM?
Both, on one patient record. The chart, the lead pipeline, booking, payments and messaging read from the same record, so your team isn't copying information between an EMR and a separate marketing or booking system.
Does Prospyr handle insurance billing?
Insurance billing is on Prospyr's roadmap but is not available today. Prospyr supports your aesthetic practice's clinical and business workflows now. If you bill payers, keep a separate claims solution in place and discuss your requirements with our team before switching.
Can we bring our charts and photos from our current EMR?
We move your data ourselves — photos, charts, and history — and we do not leave until it is right. Some things don't come over cleanly from every system. We tell you exactly what before you commit, not after you find out.
Is Prospyr HIPAA compliant, and will you sign a BAA?
Yes. Prospyr is HIPAA compliant and offers a business associate agreement (BAA); ask for it as part of your onboarding review. Security documentation is at trust.prospyrmed.com, and our BAA guide covers what to check across your connected services.
Does Prospyr work for plastic surgery practices?
Yes. Plastic surgery practices run consults, surgery scheduling, pre-op and post-op photos and consents, and recovery follow-up in Prospyr, alongside the injectable and laser side of the practice on the same patient record. The one case where Prospyr is not the right fit today is a practice that depends heavily on insurance billing.
Can providers chart on an iPad?
Yes. The Prospyr iOS app runs on iPhone and iPad with the patient chart available, so providers can chart and capture photos in the treatment room.