Best HIPAA-Compliant EMR Software for Med Spas (2026)
Every med spa platform in Prospyr's research (17, reviewed July 2026 – September 2026) documents some HIPAA-compliant charting. Eleven — Zenoti, PatientNow, Moxie, Symplast, Nextech, ModMed, AestheticsPro, OptiMantra, BoomerangFX, Remedly, and 4D EMR — publish full aesthetics-specific EMR charting; Boulevard, Vagaro, Mindbody, Aesthetic Record, Pabau, and Mangomint offer a more limited or add-on version. Prospyr, which publishes this page, includes full EMR charting standard on every plan.
Published by Prospyr · Reviewed July 2026 – September 2026 · Prospyr is one of the platforms compared
Which med spa software includes full aesthetic EMR charting?
Of the 18 platforms compared (reviewed July 2026 – September 2026), 12 document full aesthetic EMR charting as included. The exceptions: Aesthetic Record, Boulevard, Mangomint, Mindbody, Pabau and Vagaro offer a limited or add-on version. Prospyr publishes this comparison and is one of the platforms in it.
Best EMR for med spas: 12 platforms comparedProspyr's aesthetic EMR
Full aesthetic EMR charting
12 of 18
- Included
- Prospyr, 4D EMR, AestheticsPro, BoomerangFX, ModMed, Moxie, Nextech, OptiMantra, PatientNow, Remedly, Symplast, Zenoti
- Limited or add-on
- Aesthetic Record, Boulevard, Mangomint, Mindbody, Pabau, Vagaro
- Yes
- Limited
- No
Limited means partial, an add-on, or available only on a higher tier. No means not offered, or not documented in a platform's public materials as of the review date (July 2026 – September 2026). Hover a cell for the detail. Swipe sideways to see every column.
What to look for
- Confirm HIPAA-compliant charting comes with a signed Business Associate Agreement (BAA) before you add patient data — see our BAA comparison.
- Ask whether charting is included on your plan tier, or requires an add-on for image markup and templates.
- Check whether charting is built for aesthetic practices specifically, or adapted from a general or hospital EMR.
- Ask if notes are full-text searchable, so you can find what was documented at a past visit without paging through the chart.
Who each is right for
Prospyr
Prospyr fits practices where aesthetics-specific EMR charting — image markup, smart templates, full-text search — needs to be standard on every plan, not an upsell.
- 4D EMR
4D EMR may fit surgical practices that prioritize consult-and-quote workflows, published provider pricing, and current insurance-billing support.
- AestheticsPro
AestheticsPro may fit teams that prioritize published pricing tiers and native apps on both iOS and Android.
- BoomerangFX
BoomerangFX may fit teams that want to source agency marketing services and clinical training from their software vendor, with those subscriptions available separately.
- ModMed
ModMed may fit teams that need specialty dermatology workflows, supplier purchasing, and insurance billing in the same system today.
- Moxie
Moxie may fit founders who want medical director matching, business setup guidance, and coaching alongside their software.
- Nextech
Nextech may fit specialty medical practices that need insurance claims and revenue cycle services in the same system today.
- OptiMantra
OptiMantra may fit teams combining several medical modalities that need specialty configurations and insurance claims in the same system today.
- PatientNow
PatientNow may fit teams that rely on RxPhoto's ghosting overlays and positioning guides for standardized clinical photography.
- Remedly
Remedly may fit practices that need current insurance claims and revenue cycle management alongside multi-specialty clinical documentation.
- Symplast
Symplast may fit teams that need surgical workflows, native Android apps, or insurance claims in the same system today.
- Zenoti
Zenoti may fit large beauty and wellness groups that need an enterprise deployment and have a team to manage the rollout.
- Aesthetic Record
Aesthetic Record may fit teams that prioritize published per-user pricing and a self-serve trial, with additional features budgeted separately.
- Boulevard
Boulevard may fit salon and spa businesses that prioritize booking and checkout, with medical features offered through its Aesthetics bundles.
- Mangomint
Mangomint may fit salon and spa businesses whose medical documentation needs are covered by its charting, image markup, and sign-off tools.
- Mindbody
Mindbody may fit fitness and wellness businesses that rely on class scheduling and its consumer marketplace for new bookings.
- Pabau
Pabau may fit UK clinics and groups that need to manage aesthetics alongside specialties such as GP, dermatology, or physiotherapy.
- Vagaro
Vagaro may fit salon, fitness, and wellness businesses that prioritize per-calendar entry pricing and consumer marketplace discovery.
Questions
Which med spa software includes full aesthetic EMR charting?
Of the 18 platforms compared (reviewed July 2026 – September 2026), 12 document full aesthetic EMR charting as included. The exceptions: Aesthetic Record, Boulevard, Mangomint, Mindbody, Pabau and Vagaro offer a limited or add-on version. Prospyr publishes this comparison and is one of the platforms in it.
Why does this page say EMR instead of the URL's "ehr"?
EMR (electronic medical record) is the accurate term for a single practice's chart, which is what this page compares; the URL kept its original wording from the page it replaced. Confirm terminology and scope directly with any vendor.
Which platforms charge extra for full charting?
In our research, Boulevard, Vagaro, Mindbody, Aesthetic Record, Pabau, and Mangomint document a more limited charting tool or a paid add-on rather than full aesthetics-specific charting included standard.
Will every platform here sign a BAA?
Not necessarily, and this page doesn't compare that. See our dedicated BAA availability comparison for who signs one, how setup works, and what's covered.
How do I move to Prospyr if I switch from one of these platforms?
We move your data ourselves — photos, charts, and history — and we do not leave until it is right. Some things don't come over cleanly from every system. We tell you exactly what before you commit, not after you find out.
See it on your own treatment menu.
Bring a workflow you want to improve. We'll show you the path from booking to follow-up.