Best HIPAA-Compliant Digital Consent & Intake Software for Med Spas (2026)
Digital intake and consent forms are close to universal in Prospyr's research: of 17 platforms (reviewed July 2026 – September 2026), 15 offer them standard, and only Boulevard and Vagaro require a paid forms add-on. Prospyr, which publishes this page, includes customizable digital intake and consents on every plan, completed before the visit through the patient portal or onsite.
Published by Prospyr · Reviewed July 2026 – September 2026 · Prospyr is one of the platforms compared
What software do med spas use for HIPAA-compliant digital consent forms?
Of the 18 platforms compared (reviewed July 2026 – September 2026), 16 document digital intake and consent forms as included. The exceptions: Boulevard and Vagaro offer a limited or add-on version. Prospyr publishes this comparison and is one of the platforms in it.
Digital intake and consent forms
16 of 18
- Included
- Prospyr, 4D EMR, Aesthetic Record, AestheticsPro, BoomerangFX, Mangomint, Mindbody, ModMed, Moxie, Nextech, OptiMantra, Pabau, PatientNow, Remedly, Symplast, Zenoti
- Limited or add-on
- Boulevard, Vagaro
- Yes
- Limited
- No
Limited means partial, an add-on, or available only on a higher tier. No means not offered, or not documented in a platform's public materials as of the review date (July 2026 – September 2026). Hover a cell for the detail. Swipe sideways to see every column.
What to look for
- Ask whether forms are included standard, or a paid add-on on a lower plan tier.
- Confirm patients can complete forms on their own device before the visit, not only onsite at check-in.
- Check that completed forms and consents save directly to the patient's chart, not a separate document store.
- Ask how consent tracking works specifically for treatment photos, not just general intake paperwork.
Who each is right for
Prospyr
Prospyr fits practices that want intake and consent forms built into the same chart patients see in their portal, with no separate forms add-on.
- 4D EMR
4D EMR may fit surgical practices that prioritize consult-and-quote workflows, published provider pricing, and current insurance-billing support.
- Aesthetic Record
Aesthetic Record may fit teams that prioritize published per-user pricing and a self-serve trial, with additional features budgeted separately.
- AestheticsPro
AestheticsPro may fit teams that prioritize published pricing tiers and native apps on both iOS and Android.
- BoomerangFX
BoomerangFX may fit teams that want to source agency marketing services and clinical training from their software vendor, with those subscriptions available separately.
- Mangomint
Mangomint may fit salon and spa businesses whose medical documentation needs are covered by its charting, image markup, and sign-off tools.
- Mindbody
Mindbody may fit fitness and wellness businesses that rely on class scheduling and its consumer marketplace for new bookings.
- ModMed
ModMed may fit teams that need specialty dermatology workflows, supplier purchasing, and insurance billing in the same system today.
- Moxie
Moxie may fit founders who want medical director matching, business setup guidance, and coaching alongside their software.
- Nextech
Nextech may fit specialty medical practices that need insurance claims and revenue cycle services in the same system today.
- OptiMantra
OptiMantra may fit teams combining several medical modalities that need specialty configurations and insurance claims in the same system today.
- Pabau
Pabau may fit UK clinics and groups that need to manage aesthetics alongside specialties such as GP, dermatology, or physiotherapy.
- PatientNow
PatientNow may fit teams that rely on RxPhoto's ghosting overlays and positioning guides for standardized clinical photography.
- Remedly
Remedly may fit practices that need current insurance claims and revenue cycle management alongside multi-specialty clinical documentation.
- Symplast
Symplast may fit teams that need surgical workflows, native Android apps, or insurance claims in the same system today.
- Zenoti
Zenoti may fit large beauty and wellness groups that need an enterprise deployment and have a team to manage the rollout.
- Boulevard
Boulevard may fit salon and spa businesses that prioritize booking and checkout, with medical features offered through its Aesthetics bundles.
- Vagaro
Vagaro may fit salon, fitness, and wellness businesses that prioritize per-calendar entry pricing and consumer marketplace discovery.
Questions
What software do med spas use for HIPAA-compliant digital consent forms?
Of the 18 platforms compared (reviewed July 2026 – September 2026), 16 document digital intake and consent forms as included. The exceptions: Boulevard and Vagaro offer a limited or add-on version. Prospyr publishes this comparison and is one of the platforms in it.
Which platforms charge extra for digital intake forms?
In our research, Boulevard and Vagaro document a paid forms add-on rather than including digital intake and consents standard on every plan.
How did you decide who's Yes, Limited, or No for digital intake?
From each platform's own public website and published materials as of the review date above the table. Yes means forms are documented as standard; Limited means they're a paid add-on or a higher tier; No includes platforms that don't publicly document them.
Does Prospyr publish this comparison?
Yes. Prospyr publishes this page and is one of the platforms compared. Every competitor row links to a fuller head-to-head comparison and migration details for that platform.
How do I move to Prospyr if I switch from one of these platforms?
We move your data ourselves — photos, charts, and history — and we do not leave until it is right. Some things don't come over cleanly from every system. We tell you exactly what before you commit, not after you find out.
See it on your own treatment menu.
Bring a workflow you want to improve. We'll show you the path from booking to follow-up.