Short answer
The best wellness clinic EMR depends on how your clinic delivers care. Functional and integrative practices that lean on specialty labs and supplement protocols usually start with Cerbo or OptiMantra. Programs-led and virtual-first practices look at Practice Better and Healthie. Multidisciplinary clinics look at Jane. Cash-pay clinics that sell memberships, hormone and weight loss programs and aesthetic treatments in person look at Prospyr, which keeps labs, prescriptions, memberships and marketing on one patient record.
What is a wellness clinic EMR?#
A wellness clinic EMR is the medical record and practice system for a functional medicine, integrative, hormone, longevity, IV therapy or medical weight loss clinic: intake, charting, lab orders and results, prescriptions, telehealth, scheduling and payments. Most also handle the recurring side of wellness care, such as memberships, programs and protocols that run for months.
Wellness clinics sit between three kinds of software. Functional medicine EMRs go deepest on specialty labs and supplements. Programs-led platforms built for nutrition and coaching go deepest on courses, journaling and virtual sessions. Aesthetic and med spa platforms go deepest on in-person treatments, memberships and marketing. Most clinics have a center of gravity in one of the three, and that decides where to start.
Best wellness clinic EMR in 2026: comparison table#
The 6 wellness clinic EMR platforms below are grouped by the kind of practice they fit. Select a name for the full review.
| Platform | Best for | Insurance billing | Starting price |
|---|---|---|---|
| 1Prospyr | Cash-pay wellness with memberships and aesthetics | Not today | Quote only |
| Built for functional and integrative medicine | |||
| 2Cerbo | Functional medicine depth: labs, dispensing, pellets | Claim files only | $281/moper full-time prescribing provider |
| 3OptiMantra | Published pricing across six modalities | Built in | $99/mofirst practitioner |
| Programs-led and virtual-first platforms | |||
| 4Practice Better | Programs, nutrition and coaching | Add-on | $35/mo$25 billed annually |
| 5Healthie | Virtual-first care and API builds | Add-on | $19.99/moCore, 10 active patients |
| Multidisciplinary clinic software | |||
| 6Jane App | Multidisciplinary clinics | Add-on | $79/moone full-time practitioner |
Insurance billing as each company documents it on its own site. Prices from each company’s own pricing page in the month shown in its review.
What should you look for in a wellness clinic EMR?#
Start with how you deliver care, then score each platform on labs, prescribing and recurring revenue.
Labs in the chart
Hormone panels, metabolic workups and specialty labs ordered from the chart, with results back in the same record. Check which labs connect directly and which need a separate account with a lab marketplace.
Lab orderingPrescribing, including controlled substances
Testosterone is a Schedule III controlled substance, and many hormone and weight loss protocols use compounded medications. Check that e-prescribing covers EPCS and compounds on your plan, and what it costs per prescriber.
eRxMemberships and protocols
Most wellness revenue is recurring: hormone, GLP-1, IV and longevity memberships billed automatically, with member pricing applied at checkout and protocol steps that don't depend on someone remembering.
MembershipsTelehealth and required exams
Video visits from the same record as in-person care, and a route to the telehealth exam some prescription protocols require.
TelehealthSupplements and dispensing
If supplements are part of your protocols, check for Fullscript or WholeScripts, in-office dispensing, and lot and expiration tracking for anything you stock.
Reaching patients between visits
Two-way texting from your own number, reminders on each protocol's cadence and campaigns to lapsed members. On several platforms these need a separate subscription.
Workflow automationInsurance, or cash pay
Most wellness clinics are cash-pay, but some bill payers for visits and labs. Decide whether you need claims inside the EMR, an add-on, or nothing at all.
Which platform fits your practice?#
Cash-pay memberships with an aesthetic side
Labs, prescriptions, memberships, injectables and marketing on one patient record.
Specialty labs and supplement protocols
Functional medicine lab connections and Fullscript or in-office dispensing.
Programs and virtual-first care
Courses, programs, journaling and video visits at the center.
Insurance claims today
Claims built in or available as an add-on.
Lowest published entry price
Self-serve plans from $19.99 to $99 a month for one practitioner.
The 6 wellness clinic EMRs, reviewed#
Each review covers who the platform fits, what it documents for wellness clinic, insurance billing, published pricing and the one thing to check in your demo.
1Prospyr
Updated October 2026
- Best for
- Cash-pay wellness and longevity clinics that sell memberships and programs in person, often alongside injectables and other aesthetic treatments, and want labs, prescriptions and marketing on one patient record.
- For wellness clinic
- Lab orders and results in the chart for hormone panels and metabolic workups, e-prescribing to US pharmacies, recurring memberships with member pricing, telehealth visits and Qualiphy telehealth exams, no-code workflows that keep patients on protocol, injectable and product inventory to the unit, two-way texting, a business phone and campaigns.
- Insurance billing
- Not today
- Pricing
- Quote-based after a demo.
- Not a fit if
- Insurance billing isn't available today. A clinic that bills payers for visits or labs should keep its claims system or look at the platforms with claims below.
Built for functional and integrative medicine
Start here if specialty labs, supplement protocols and compounded prescriptions are the core of the practice.
2Cerbo
Checked October 2026
- Best for
- Functional, integrative, direct primary care and hormone or IV practices that want deep lab integrations, supplement dispensing, and pellet and peptide orders tied to inventory.
- For wellness clinic
- Two-way lab ordering with Labcorp, Quest, Genova, Vibrant, Boston Heart and others; e-prescribing for standard, controlled and compounded medications; a pellet-therapy order type with lot and dose; peptides set up as plans tied to inventory; Fullscript and WholeScripts; recurring memberships through Propelr or Stripe.
- Insurance billing
- Claim files only
- Pricing
- $281 a month per full-time prescribing provider (eRx, e-fax and EPCS included), $256 per non-prescribing provider and $63 per added team member; patient portal from $79 a month, telemedicine $27 per provider, AI Scribe from $29; a $1,195 setup fee that Cerbo is waiving for a limited time; no long-term contract (October 2026).
- Check in the demo
- Online booking is request-based, with each request accepted by your team, and bulk email and texting run through a separate ActiveCampaign subscription and your own Twilio account. Price the portal and messaging setup.
3OptiMantra
Checked September 2026
- Best for
- Multi-modality wellness practices, from functional medicine to IV therapy and aesthetics, that want low published per-practitioner pricing, labs and insurance claims in one system, month to month.
- For wellness clinic
- Charting with custom formulation and injection templates, electronic labs at no extra charge, e-prescribing with EPCS as an add-on, memberships and packages, telehealth, superbills, and claims through Office Ally or Change Healthcare.
- Insurance billing
- Built in
- Pricing
- $99 a month for the first practitioner, $49 per additional and $25 per clinical staff member, with clerical staff free; eRx with EPCS $38 per practitioner, two-way texting $75 a month; month to month with 30 days' notice (October 2026).
- Check in the demo
- Marketing is limited to newsletters and birthday emails, with campaigns through HighLevel or Zoho, and OptiMantra's own AI scribe is a beta. Check both if patient outreach matters.
Programs-led and virtual-first platforms
Start here if care runs through programs, coaching and video visits more than in-person treatments.
4Practice Better
Checked October 2026
- Best for
- Nutrition, functional medicine, naturopathic and health coaching practices that run programs and courses, recommend supplements through Fullscript and see many patients virtually.
- For wellness clinic
- Fixed-date, evergreen and self-paced programs, packages and memberships with recurring billing, built-in telehealth, labs through Rupa Health, Evexia or Fullscript Labs, Fullscript supplement plans, DrFirst e-prescribing with EPCS as an add-on, and a patient app with journaling and wearables.
- Insurance billing
- Add-on
- Pricing
- Starter $35 a month (one practitioner, 10 patients), Professional $69, Plus $99, Team $155 with two practitioners and $50 per additional; lower billed annually. ePrescribe $49 a month per practitioner plus a $99 onboarding fee; no contracts (October 2026).
- Check in the demo
- Texting is for reminders, with conversations in the portal, and photo archives and product inventory aren't documented. Check both if you run in-person treatments.
5Healthie
Checked October 2026
- Best for
- Nutrition, coaching, GLP-1 and virtual-first practices, and digital health companies that want online programs, an API and white-label apps.
- For wellness clinic
- Packages that bill on a schedule and can bundle programs, products and labs; built-in video; cash-pay lab packages and Quest, Labcorp and BioReference connections; DoseSpot e-prescribing; Fullscript; claims through Claim.MD, Office Ally, ClaimRev or Candid Health; a free patient app.
- Insurance billing
- Add-on
- Pricing
- Core $19.99 a month, Essentials $49.99, Plus $129.99 and Group from $149.99 plus $50 per added clinician, about 10% less billed annually; eRx $40 per prescriber on Plus and up; AI Charting $35 a month (October 2026).
- Check in the demo
- Healthie's help center says controlled-substance prescribing is Enterprise-only, which matters for testosterone, and reminder texts come from a no-reply number unless you're on an Enterprise white-label plan.
Multidisciplinary clinic software
Start here if wellness services sit beside chiropractic, physiotherapy, massage or other allied health in one clinic.
6Jane App
Checked October 2026
- Best for
- Multidisciplinary wellness practices, such as chiropractic, physiotherapy, naturopathy and massage alongside IV or aesthetic services, that want published per-practitioner pricing.
- For wellness clinic
- Charting and intake, rooms and equipment scheduling, packages and memberships on the Thrive plan, an AI scribe, telehealth, Fullscript lab results into the chart, and US insurance billing as an add-on.
- Insurance billing
- Add-on
- Pricing
- Practice $79 a month and Thrive $99, each with one full-time practitioner, plus $35 or $40 per additional; insurance billing from $20 a month; AI Scribe $15 per practitioner (October 2026).
- Check in the demo
- US e-prescribing isn't available in Jane today, so clinics prescribing hormones or GLP-1s need a separate prescribing tool.
How much does wellness clinic EMR software cost?#
Five of the six platforms publish prices; only Prospyr quotes after a demo. Entry prices run from $19.99 a month on Healthie to $281 a month per prescribing provider on Cerbo, but the entry plan is rarely the plan a prescribing clinic needs.
Take a clinic with two full-time prescribing providers and one front-desk team member, at list prices in October 2026. OptiMantra comes to about $224 a month ($99 and $49 for the practitioners, eRx at $38 each, clerical staff free). Practice Better comes to about $253 (Team at $155 with two practitioners and unlimited admins, ePrescribe at $49 each). Cerbo comes to about $758 (two prescribing seats at $281, a $63 team seat, the $79 portal and telemedicine at $27 each), before setup. Jane's Thrive plan is $139 for two practitioners but has no US e-prescribing, and Healthie doesn't publish how many clinicians its Group plan includes.
Then add what the list price leaves out: texting, AI scribe, onboarding and data migration, card processing, and the contract term.
What to ask in every demo#
- What's the total monthly cost at our provider and team count, with e-prescribing, texting and every add-on we'd use?
- Show a hormone panel ordered from the chart and the result coming back into the same record.
- Show a controlled-substance prescription and a compounded prescription going out, and tell us which plan that needs.
- Show a recurring membership billing automatically, with member pricing at checkout.
- How do patients reach us by text, and does it come from our own number?
- Who migrates our charts, labs and memberships, and what does it cost?
- What's the contract term, and what does it cost to leave?
FAQ: wellness clinic EMR#
What is the best EMR for a wellness clinic?
It depends on how your clinic delivers care. Cerbo and OptiMantra go deepest on functional medicine labs and supplements, Practice Better and Healthie on programs and virtual care, and Jane on multidisciplinary clinics. Prospyr fits cash-pay clinics that sell memberships and treatments in person, often alongside aesthetics, on one patient record.
What is the best functional medicine EMR?
Cerbo and OptiMantra were built around functional and integrative medicine, with specialty lab connections and supplement workflows; Cerbo goes further on dispensing and pellet orders, and OptiMantra costs less and includes insurance claims. Practice Better suits functional medicine practices that run on programs and coaching.
Which wellness EMRs can prescribe controlled substances like testosterone?
Cerbo includes EPCS in its prescribing seat, OptiMantra includes it in its $38 eRx add-on, and Practice Better includes it with its $49 ePrescribe add-on. Healthie's help center says EPCS is available only on its Enterprise plan, and Jane doesn't offer US e-prescribing today. Ask any vendor, Prospyr included, to show a controlled-substance prescription in the demo.
How much does wellness clinic EMR software cost?
As of October 2026, published entry prices run from $19.99 a month (Healthie Core) to $281 a month per prescribing provider (Cerbo). For two prescribing providers and a front desk, list prices come to about $224 a month on OptiMantra, $253 on Practice Better and $758 on Cerbo, before setup and add-ons. Prospyr is quoted after a demo.
Are Cerbo and OptiMantra the same company?
They're sold as separate products at different prices, but Cerbo's About page lists its leaders with the title Cerbo/OptiMantra, and both products' current subscription agreements are with CerboOM, LLC. Ask each how its roadmap and support relate to the other.
Can Prospyr run a wellness or longevity clinic?
Yes. Prospyr orders labs and returns results to the chart, sends prescriptions to US pharmacies, bills recurring memberships automatically, runs telehealth visits and Qualiphy telehealth exams, and keeps patients on protocol with workflows, alongside injectables and other aesthetic treatments. The one case where Prospyr isn't the right fit today is a clinic that depends heavily on insurance billing.
Who publishes this guide?
Prospyr, which makes software for aesthetic and wellness practices. Competitor details come from each company's own website, checked on the date shown in each review, and each one links to a fuller comparison with sources.